Hourly Pay Rate: $25–$30 per hour, based on experience and qualifications.

Supervisor: CEO

Work hours: Full-time – May include weekends and some holidays depending on shelter needs; Approximately 40 hours per week.

Position Summary 

The Accounting & HR Coordinator supports the daily financial, administrative, and human resources operations of the Humane Society of Delaware County. This role is responsible for day-to-day accounting support, payroll coordination, employee records, onboarding, HR administration, operational processing, and organizational support.

The ideal candidate is highly organized, detail-oriented, tech savvy, professional, and able to thrive in a fast-paced nonprofit environment. This individual must be adaptable, solutions-oriented, and comfortable learning and utilizing evolving systems, operational workflows, and technology platforms that support organizational efficiency and accuracy.

Key Responsibilities 

Financial & Accounting Responsibilities

• Perform accounting functions including receivables, payables, reconciliations, deposits, invoicing, expense tracking, financial record management, and accurate data retention
• Assist with payroll processing and employee compensation documentation
• Coordinate with external vendors and revenue channel payment processors
• Monitor purchasing, vendor agreements, and office expenditures
• Assist leadership with gathering financial and operational information needed for reporting and organizational tracking
• Maintain compliance with internal financial controls and segregation of duties processes
• Support accurate data entry, payment processing, and financial documentation across multiple revenue channels

Human Resources Responsibilities

• Coordinate onboarding and offboarding for all employees
• Maintain employee files, records, job descriptions, and HR documentation
• Support hiring efforts including job postings, interview scheduling, reference checks, and new hire paperwork
• Assist with employee benefits administration, enrollment coordination, and staff communications
• Maintain PTO, attendance, and employee scheduling records
• Support payroll and employee compensation processes
• Assist leadership with performance management documentation and employee relations matters
• Ensure confidentiality and compliance with HR laws, policies, and organizational standards
• Help foster a positive, professional, and mission-driven workplace culture

Technology & Systems Responsibilities

• Support implementation and maintenance of operational systems, databases, and organizational technology platforms
• Assist with onboarding and management of systems including scheduling, donor, operational, and financial software platforms such as Acuity and other future systems
• Utilize Excel and database tools for imports, exports, reconciliations, batch processing, reporting, and operational tracking
• Help streamline workflows and improve organizational efficiency through effective use of technology and reporting tools
• Maintain accurate operational and financial data across integrated systems and platforms
• Support ongoing improvements to data management, reporting accuracy, and operational processes

Customer Service & Communication

• Provide friendly and professional communication with staff, volunteers, adopters, donors, vendors, and community members
• Respond to inquiries and assist with problem-solving in a timely manner
• Represent HSDC with professionalism and compassion

Qualifications

• Associate’s degree or equivalent experience in Accounting, Business Administration, Human Resources, or related field preferred
• 3–5 years of experience in bookkeeping, payroll, HR administration, office administration, or related operational support roles
• Knowledge of payroll systems, bookkeeping practices, HR administration, and office operations
• Strong organizational skills and attention to detail
• Ability to handle confidential information with discretion
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office, Google Workspace, Excel, QuickBooks, database systems, and cloud-based operational platforms preferred
• Ability to learn and adapt to evolving technology systems and operational workflows
• Ability to manage multiple priorities independently in a fast-paced environment

Preferred Qualifications

• Nonprofit experience preferred
• Experience with employee benefits administration
• Familiarity with donor databases, CRM systems, scheduling platforms, or integrated reporting systems
• Advanced Excel and data processing experience preferred

Work Environment

• Primarily in-office position
• Fast-paced, collaborative, and mission-driven environment
• Occasional evening or weekend availability may be required
• Work is performed in an animal shelter. There is a potential for exposure to environmental factors such as temperature variations, high noise levels, zoonotic diseases, animal waste, hazardous chemicals or chemical materials requiring OSHA Material Safety Data Sheets, anesthetics, sharp objects, and potential hostile persons and/or dangerous and fractious animals.